CastlestarCS / HQ / FOR WEDDING AND EVENT VENUES
Your venue, off the inbox.
Inquiries, tours, holds, proposals, deposits and every couple’s plans in one place. Couples sign and pay online, reminders go out on their own, and the same date can never be booked twice.
- For
- Wineries, barns, estates, event spaces
- Set up
- In about 10 minutes
- Status
- Taking new venues
Fewer emails. Deposits on time. No double bookings.
| ID | The problem | With a venue HQ |
|---|---|---|
| V-01 | Inquiries pile up across email, The Knot and voicemail. | Every inquiry from your website lands in one board, from first message to tour to booked. |
| V-02 | “Is June 14th open?” takes a spreadsheet to answer. | One calendar per space. A date that’s held can’t be booked again, and a new inquiry for it shows as taken. |
| V-03 | Contracts go out as PDFs and come back weeks later. | Couples read your terms, pick add-ons and sign online. Signing holds the date, and you get an email. |
| V-04 | Chasing the second and final payments. | Payment plans with real due dates, a Pay button on every couple’s page, and reminders that go out on their own. |
| V-05 | Timelines, vendors and guest counts live in a dozen threads. | Each couple gets a planning page for vendors, guest count, layout and the run of the day. You see every change. |
| V-06 | Your team asks the same questions every event day. | A printable event sheet with the run of show, vendors and their insurance, and your notes for the team. |
Halden Hill
A made-up winery venue running on the real venue HQ. Book a tour, send a proposal, sign it as the couple, record a deposit. Try anything; nothing is saved.
- Type
- The real product, sample data
- Screens
- Today, Inquiries, Calendar, Money, Couples, Settings
- Works on
- Phone, tablet and computer
- H-01TodayLate payments, taken dates, missing insurance, tours tomorrow.
- H-02InquiriesNew, tour booked, proposal sent, booked, planning.
- H-03CalendarEvery space, every hold and tour, clashes refused.
- H-04MoneyDeposits, payment plans, who is late, what’s coming in.
- H-05CouplesHow planned and how paid each one is, and their page.
- H-06Your websiteEvery form message becomes an inquiry, filled in.
A page for every couple.
One private link from their proposal to their last dance. They sign, pay, name their vendors, set the guest count and move the timeline around. You stop retyping their answers, and they stop asking where things stand.
One price. Everything in it.
-
T-01
Venue HQ
From$299 / month
For a venue that wants fewer emails and deposits paid on time.
- $1,000 to set up with your spaces, prices and terms
- Online proposals and signing
- Payment plans, Pay button and automatic reminders
- A planning page for every couple
- Connected to your website’s inquiry form
- Hosting, updates and changes included
-
T-02
Venue HQ and website
Quotedafter a call
For a venue whose website should book tours, not just look nice.
- Everything in Venue HQ
- A new website, designed for your venue
- Tour and inquiry forms that land in your HQ
- Direct work with Nic throughout
Every venue starts with a 20-minute conversation. Change what is in it →
What venue owners ask first.
Q-01How long does setup take?
About ten minutes of questions: your spaces, prices, add-ons and pay link. We bring over the events you already have booked.
Q-02How do couples pay?
Through the payment link you already use: PayPal, Stripe, Square or Venmo. Their page shows a Pay button for the right amount, and you record payments in one tap.
Q-03Can I use my own contract?
Yes. Your terms go in once and fill in each couple’s names, date, space and total. Couples sign online, and you keep a copy of exactly what they signed.
Q-04Does it work with my website?
Yes. Messages from your website’s inquiry form become new inquiries with the name, date and guest count filled in.
Q-05Who can see our data?
Only you and the people you give a login to. Each couple sees only their own page.
Tell us about your venue.
Every inquiry is read and answered personally by Nic.
Or skip the form
Book a 20-minute call↗Thank you.
Your inquiry is on its way. Nic will write back personally.
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